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How Centralized Identity Access Management Using OKTA Work?

Start centralizing your identity and access management using OKTA. This IAM Solution is excellent for your business security.
A centralized identity and access management system simplifies cybersecurity for organizations. 
A centralized identity and access management system simplifies cybersecurity for organizations. 


The flow of personal data nowadays is relentless. Everywhere you go, you have to sign up or login in order to use apps. Companies who use different tools for communication, content and data management, and customer relationship management, ask their employees a more burdensome workload than the work they already do: to ensure they keep their credentials safe and prevent identity theft on their level.

And that’s why organizations who are keen on cybersecurity and better data management rely on Identity and Access Management (IAM) systems such as OKTA to help their employees and their customers secure sign in while maintaining a seamless experience with their brand. OKTA helps businesses provide secure access to programs, databases, and other technologies to their customers and own workforce. 

Identity and Access Management (IAM): What Is It and How Does It Benefit a Company

OKTA's Identity and access management systems room cabinets example
Identity and access management systems can be on-premise, on the cloud, or a mix of both. 

In the simplest sense of the term, IAM systems provide a framework of policies and processes that manages electronic or digital identities. 

By assigning digital identities (also known as user roles), IT managers are able to control access to critical information within the company. 

An Identity and Access Management framework makes it easy for your IT team to securely store profile data and maintain each of their user roles and privileges. Meaning to say, your IT team can now assign each individual person in your company a digital identity that identifies the tools they can access and the level of their access within the system. 

In a real-life scenario, a person with a management role may have higher levels of authorization and authentication than other employees, and they also can access more tools, programs, and data needed to do their job. 

IAM systems can be deployed on-premise, hybrid (cloud and on-premise), and cloud. Cloud-based IAM systems have become the most viable and cost-effective solution in controlling cybersecurity risks in a work-from-home environment. 

Centralized vs Decentralized IAM 

Example of OKTA IAM log in form


There are two different types of Identity and access management solutions: 

• Centralized 
• Decentralized 

Basically, the difference between the two is that centralized IAM systems employ a single sign-on system, whereas decentralized IAM systems ask users to have different credentials for each program. The proponents of the decentralized IAM system believe that having different credentials for each program increases the security. 

Whereas the proponents of the centralized IAM system believes that by eradicating multiple logins, employees can better safeguard their credentials because most employees reuse their credentials anyway. 

The Benefits of Centralized IAM Systems From OKTA

Centralized IAM systems ultimately eradicate bureaucracy, by eliminating the many steps it takes to have access to certain tools, while allowing better flexibility when it comes to managing user access from a single dashboard. 

Moreover, OKTA’s centralized IAM system benefits two crucial areas for customer-facing businesses; (1) employee data access management, and (2) customer relationship management. 

Below are the benefits you get to enjoy if you use centralized IAM: 

•  Increased IT efficiency 

Imagine if your IT team has more time doing things that matter instead of resetting passwords. What would it be like if they can spend more time doing tasks that streamlines your organization's processes or betters your security? 

A centralized IAM system can significantly reduce password-related helpdesk tickets and provide self-service options for employees who do not have the time or the energy to ask IT for help. 

Moreover, with everyone trying to move their systems over to the cloud, it's far more efficient to create profiles and authenticate everyone in the organization with a centralized IAM. You can unify your team under one system wherever they are in the globe. 

Ultimately, you are able to modernize your organization's IT at a fraction of the cost and with time-efficiency. 

Codvo team experience using OKTA on Identity and Management System


• Unified profiles and better lifecycle management 

Automated lifecycle management means having the ability to easily onboard and offboard user profiles based on HR updates and triggers. With a centralized IAM, everything is accessible in one dashboard so they can see real-time a certain user's access and level of access. They can provision or deprovision all in one place.

• Better productivity rates

With a single sign-on system, your employees will have less time dealing with lost or wrong passwords. Imagine how much time it would save your whole organization if everyone didn’t have to reset their passwords or if they can do it themselves. 

• Seamless and secure single sign on systems

The unnecessary mental strain of remembering countless passwords and having to login to different programs one at a time is most likely the biggest threat to your cybersecurity. Anyone who hasn’t used password management tools (e.g. Lastpass) is likely to use the same password and username over and over again for different tools. 

The OKTA’s centralized IAM system allows harmonious integration of tools, thus, the single sign-on system (SSO). OKTA’s modern SSO system employs Adaptive Multi-factor Authentication to provide an extra layer of security. The OKTA Integration Network allows IT teams to securely connect everything that brings added convenience and ease of access for everyone in your organization, whether they are from HR, IT, or graphic designers. 

The OKTA’s integration network covers over 6,500 apps and systems that includes network security, application delivery controllers, healthcare technologies, security analytics, cloud access security brokers, API gateway, IaaS, identity governance and administration, and many more. 

• Frictionless customer experience 

A centralized IAM system deploys secure authentication, which is strengthening cybersecurity and thereby cultivating customer trust. 

You can also add user sign up to your apps and manage customer identities at scale. Adobe is among one of the biggest companies that uses OKTA User Management System to connect their millions of customers and partners to their Creative Cloud Suite. 

As a service provider for multiple e-commerce companies and tech startups, we see OKTA as a viable solution for cybersecurity and IT modernization. 

Want to Know More About IAM Systems? Let Us Help You!

Get to know the best IAM setup that will work best for your organization’s unique needs. Codvo.ai specializes in helping companies better their cybersecurity, helping them streamline their processes and improve their cloud and business automation with our own dedicated tech and AI experts. 

Get in touch with our team today! 

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